Privacy Policy

 

General information

At Cevotec, we take the protection of your personal information very seriously and attach great importance to security, transparency and fairness in data processing. We treat your personal information confidentially and in accordance with the statutory data protection regulations and this Privacy Policy. We will never share personal information with third parties for processing for their own purposes without your express consent.

In this Privacy Policy we inform you about the type, scope, purpose, duration, and legal basis for the processing of personal data. In addition, we inform you about software and services of qualified, secure third parties, which we have mandated to process personal data on our behalf, depending on the purpose.

 

Personal data

Personal data are information that make it possible to identify a person. These include, in particular, name, date of birth, address information (email, mail, etc.) and telephone numbers.

We usually receive personal information from you in one of the following ways:

  • Direct communication by personal conversation, business cards, emails, phone, mail, or any other media,
  • Use of the contact form on this website,
  • Subscription to our newsletter on this website,
  • Other usage of this website.

We process personal data (hereinafter also just “data”) only as necessary for the respective processing purpose, due to regulatory requirements, and to provide a functional and user-friendly website, including its content and the services offered.

The duration of the storage of your personal data varies and depends on the purpose and use of the collected data. There are legal requirements that certain data must be kept for a certain period of time. Otherwise, we store data only as long as is necessary for the intended use.

 

Protection of your data

We employ comprehensive technical and organizational security measures to protect your personal information against unintentional or unlawful disclosure, access, deletion, alteration or loss. Electronic data transmissions take place exclusively in the encrypted SSL (Secure Socket Layer) method. However, we must also point out that data transmission over the internet (for example, when communicating by email) may have security vulnerabilities that are out of the scope of our control. A complete protection of the data from access by third parties is not possible.

 

Responsible body and contact

Responsible for the data processing is Cevotec GmbH. Your contact person for questions of data protection and privacy is Thorsten Groene (Managing Director). You can reach us on one of the following ways:

  • Email:   info@cevotec.com
  • Phone:  +49 89 2314 1650
  • Fax:      +49 89 2314 16599
  • Mail:     Cevotec GmbH, Willy-Messerschmitt-Str. 1, 82024 Taufkirchen b. München

 

Right to information, revocation, information, rectification, cancellation, objection

You have extensive rights to your personal information. You have the right:

  • in accordance with Art. 7 para. 3 GDPR, to revoke your given consent to us at any time. As a result, we are not allowed to continue the data processing based on this consent;
  • in accordance with Art. 15 GDPR, to request information about your personal data processed by us, in particular the purpose of processing, categories of data, categories of recipients (as applicable), planned retention period, your rights to rectification, cancellation, complaint, limitation of processing or objection, origin of your data (if not collected by us) and automated decision-making (profiling);
  • in accordance with Art. 16 GDPR, to demand the correction of incorrect or the completion of your personal data stored by us;
  • in accordance with Art. 17 GDPR, to demand the cancellation of your personal data held by us, unless the processing is required for the exercise of the right to freedom of expression and information, for the fulfillment of a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims;
  • in accordance with Art. 18 GDPR, to demand the limitation of the processing of your data as far as the correctness of the data is disputed by you, the processing is unlawful, but you reject their deletion and we no longer need the data, but you require the data to assert, exercise or defend legal claims, or you have objected to processing in accordance with Art. 21 GDPR;
  • in accordance with Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another data processor; and
  • in accordance with Art. 77 GDPR, to complain to a supervisory authority. In general, you can contact the supervisory authority of your regular place of residence or work or our company headquarters.

If the processing of your personal data is based on legitimate interests in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR, you have the right to file an objection against the processing of your personal data in accordance with Art. 21 GDPR, provided that there are valid reasons arising from your particular situation or in case the objection is directed against direct mail.

If you would like to exercise your rights, please contact us using the contact details listed in the “Responsible body” section.

 

Information about the data processing

In this section we inform you comprehensively about our data processing. We will never share your data with third parties for processing for their own purposes without your express consent. However, in many cases we use software and services from qualified, secure third parties to process and store your information. You find details about the use of third-party providers in the subsequent section.

 

Website

The use of our website is usually possible without providing personal information. As far as personal information (for example name, address or Email addresses) are collected, this is always done on a voluntary basis, e.g. if you contact us. We also use third-party software to provide you with advanced features on our website (e.g. embedded videos, mailing lists, etc.) and to analyze usage of our website by all visitors in anonymous form. The processing is based on our legitimate interest in optimizing the functionality of our website.

 

Usage-related information when visiting our website (server log files)

Our website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type / browser version,
  • Operating system used,
  • Referrer URL,
  • Host name of the accessing computer,
  • Time of the server request
  • IP address.

This information is technically necessary to correctly deliver the contents of web pages requested by you and is mandatory when using the internet. These data cannot be attributed to specific persons. This data is not merged with other data sources. We reserve the right to review these data at a later date, if concrete indications of unlawful use become known to us.

The purposes of the data processing are the evaluation of the use of the website and the compilation of reports on activities on the website. Based on these reports, we constantly optimize the website. The processing is based on our legitimate interest in optimizing the functionality of our website.

 

Cookies and web analytics

Our website uses so-called cookies. Cookies are small text files that are stored on your computer by your browser. Cookies do not harm your computer and do not contain viruses or malware. Cookies serve to make our offer more user-friendly, effective and secure. A cookie can only contain information that we send to your computer ourselves – we cannot read any sensitive or personal information, but with the help of cookies we can identify your computer.

Most of the cookies we use are so-called “session cookies”. They are automatically deleted after your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognize your browser the next time you visit our website, and, for example, do not show our newsletter signup banner again if you clicked it away on your last visit.

On our website, we use analytics services provided by qualified, secure third-party providers for the collection and analysis of information about the behavior of visitors to our website. Cookies are used for this. A web analytics service collects data about from which website you came to our website (so-called referrers), how often you access pages of our website and for which duration you viewed a page. Personal data such as names and email addresses are not collected; the analyses are completely anonymized and do not allow, without significant additional analysis and research effort (which we don’t do), a direct identification of you as a natural person.

The purposes of the data processing are the evaluation of the use of the website and the compilation of reports on activities on the website. Based on these reports, we constantly optimize the website. The processing is based on our legitimate interest in optimizing the functionality of our website.

When you visit our website, a cookie banner appears and allows you to adjust your cookie usage preferences. If you ignore this banner, you implicitly consent to the use of cookies on our website.

In addition, you can set your browser so that you are informed about the placement of cookies and allow them only in individual cases. You can also exclude the acceptance of cookies for certain cases or in general. You can also activate the automatic deletion of cookies when closing the browser. Please note that disabling cookies may limit the functionality of our website.

 

Contact form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provided there, will be transmitted to us, stored, and processed in order to process the request and potential follow-up questions. When you contact us, you automatically give us a voluntary consent for this data processing. We delete this data in regular intervals and at the latest after expiry of any statutory retention periods.

 

Newsletter

If you wish to receive our newsletter, we require an email address from you, as well as information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. We use the “Double-Opt-In” procedure with which you give us your voluntary consent to receive our newsletter. We ask for your name to personally address you in the emails – if you do not want this, you are welcome to enter a pseudonym as a name. If we’ve already been in business contact with you, we might add your academic title to this information to address you formally correct in our emails. Further data is not collected. We use this data exclusively for the delivery of the requested information, but also save it in our contact database. We regularly check our database and delete outdated records.

 

Whitepaper

We offer high-quality content in the form of whitepapers and case studies on our website, which you can download free of charge after registering with your personal data. If you make use of this offer and provide us with your personal information in this context, you give us a voluntary consent to store and process your data in order to provide you with the whitepaper. We also store your data in our contact database. We regularly check our database and delete outdated records.

Furthermore, we will contact you after sending the whitepaper and invite you to subscribe to our newsletter. This is done automatically and based on our legitimate interest to provide you with similar content to the content that you have already retrieved. You can decline or ignore the newsletter subscription invitation. If you ignore the invitation, you’ll receive a maximum of two reminder messages, but thereafter no more automated email from us.

 

Application documents

If you send us application documents for advertised job postings or on your own initiative, we will store your data on our systems so that we can process your application for the purpose of filling the open position. When you send your application documents to us, you automatically give us a voluntary consent for this data processing. If we conclude an employment contract with you, your data will be stored for the purpose of the employment relationship in compliance with legal regulations. Should we not close an employment contract with you, we will delete your application documents after completion of the recruitment process. At the latest, application documents are routinely deleted after 6 months, unless a deletion is contrary to any other legitimate interest on our part. Other legitimate interest in this sense, for example, is a burden of proof in proceedings under the General Equal Treatment Act (AGG). We also do not delete your data if you give us your explicit consent that we may keep your application records so that we can consider you for future job postings.

 

Organization of contact information

If you enter into business contact with us, we store your contact information on our systems to maintain contact with you. When you contact us in any way, you automatically give us a voluntary consent for this data processing; we also have a legitimate interest in the efficient organization of our business operations for the benefit of our owners. We only collect information that you have provided to us or that we receive from publicly available sources, as well as the history of our business relationship and related documents that we have exchanged with each other. After initial storage of your contact information in our system, you will receive an automated email in which we ask you if you wish to receive our newsletter. If you do not respond to this email, you’ll receive a maximum of two reminder messages, but thereafter no more automated email from us. We regularly check our database and delete outdated records.

 

Contracting with customers and suppliers

If you want to purchase our goods and/or services and submit data for the purpose of a contract execution, we will store and process them on our systems. The same applies to the delivery of goods and / or services from you to us. The conclusion and execution of contracts are not possible without provision of your data and the electronic processing on our systems. We use software and services from qualified, secure third parties to process and store your information. We delete the data upon completion of the full contract on your request, but must pay attention to the statuary tax and commercial retention obligations. In any case, we routinely delete data that is no longer needed after the contract has been completed and the statutory retention obligations have expired. As part of the contract execution, we pass on your data to the logistics provider commissioned with the delivery of goods and to financial service provider, insofar as the transfer is required for the delivery of goods and for payment purposes.

 

Active consultation offers

We employ website analytics that include the analyses of IP addresses of the visitors of our website. If the IP address from which you access our website is registered by a commercial business or public institution, we receive information about public available data of the business or institution and the history and duration of pages access on our website. No information of you as a natural person is collected or transmitted.

Based on the information received, we might decide to contact your company or institution and offer expert technology consultation and tailored information – for free, of course – to support your information gathering and decision process. We base our active outreach on the legitimate interest to contact other companies and institutions – on publicly available channels – that deem to have a business interest in our technology and when we are convinced after an initial analysis that our products and solution benefit that company or institution.

When reaching out, we’ll always explain our approach to you and offer our support with tailored information as needed. Of course, we respect if you do not wish to be contacted – in this case, please send us a message.

 

Check of creditworthiness and scoring

If we offer payment by invoice and you make use of this, we reserve the right to obtain credit information from a credit rating agency (e.g. Creditreform, Schufa or others) on the basis of mathematical-statistical procedures. Your data, as they are contractually relevant such as the name and address of your company, is then forwarded in an especially secure and protected manner to the credit agency. If you are a natural person and enter into a contract with us, we will obtain your express consent to the data transmission before any credit check. We use the subsequent information on the statistical probability of a default for our decision on payment terms we can offer you. The legal basis for this processing is our legitimate interest in the reliability of our receivables claims. There is no automated decision-making process within this framework.

 

Information about the use of third-party software and services

For the processing and storage of data, we use software and services from qualified, secure third parties, with whom we have concluded respective contracts for data processing or with whom cooperate in another way compliant with applicable data protection legislation. This section contains information about these third-party providers relevant to your personal data. Underlined terms allow you to identify which area of data processing, as described in the previous section, relates to respective third-party software and services.

 

Google Analytics

Our website uses functions of the web analytics service Google Analytics. Provider is Google Inc. 1600 Amphitheater Parkway Mountain View, CA 94043, USA. Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by cookies about your use of this website is usually transmitted to a Google server in the USA and stored there. Due to the activation of IP anonymization on our website, your IP address will be truncated by Google beforehand within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. Google will use this information on our behalf to evaluate your use of the website, to compile reports on website activity and to provide us with other services related to website activity and internet usage. The IP address provided as part of Google Analytics will not be merged with other Google data. For more information, see the privacy statements of Google: https://www.google.com/intl/en/policies/privacy/. There you can also change your personal privacy settings in the privacy center.

You can prevent the storage of cookies by a corresponding setting of your browser software; however, we point out that in this case you may not be able to use all functions of this website in full. In addition, you may prevent the collection by Google of the data generated by the cookie and related to your use of the website (including your IP address) as well as the processing of this data by Google by downloading the browser plug-in available under the following link and install: http://tools.google.com/dlpage/gaoptout?hl=en.

 

Google Maps

Our website uses Google Maps API to visually display geographic information. Provider is Google Inc. 1600 Amphitheater Parkway Mountain View, CA 94043, USA. When using Google Maps, Google also collects, processes and uses data about the use of map features by visitors. For more information about Google’s data processing, please refer to Google’s privacy policy: https://www.google.com/intl/en/policies/privacy/. There you can also change your personal privacy settings in the privacy center.

 

Gmail

Our website uses Gmail to e-mail you requested whitepapers. Provider is the Google Inc. 1600 Amphitheater Parkway Mountain View, CA 94043, USA. When using Gmail, your name and email address is transmitted to Google. This happens exclusively for sending the whitepaper. Further information on the processing of data by Google can be found in the Google privacy statements: https://www.google.com/intl/de/policies/privacy/. There you can also change your personal privacy settings in the privacy center.

 

YouTube videos

On our website we embed YouTube videos. Provider of the respective plugins is the YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. When you visit a page with the YouTube plug-in, it will connect to YouTube’s servers. YouTube will be informed which pages you visit. If you are logged into your YouTube account, YouTube can assign your surfing behavior to you personally. This can be prevented by logging out of your YouTube account beforehand. If a YouTube video is started, the provider uses cookies that collect information about user behavior. If you have disabled the storage of cookies for the Google Ad program (see Google Analytics above), you also do not have to expect such cookies when watching YouTube videos. YouTube also stores non-personal usage information in other cookies. If you want to prevent this, you must block the storage of cookies in your browser or deactivate marketing cookies in our cookie preferences (cookie banner). For more information, see the YouTube privacy policy at https://www.google.com/intl/en/policies/privacy/.

 

Lead Forensics

Our website uses functions of the company Lead Forensics Ldt., 3000 Lakeside, North Harbour, Western Road, Portsmouth, PO6 3EN, UK. Lead Forensics works on the basis of reverse business IP tracking. A small tracking code is placed on our website which identifies the business IP addresses of our website visitors. Lead Forensics matches the identified business IP address to a wholly owned global database of businesses and business information. When you visit our website, your IP address will be transmitted to Lead Forensics. If the IP address from which you access our website is registered by a commercial business or public institution, Lead Forensics provides us with public available data about the business and the history and duration of the pages accessed on our website. No personal information of the user is transmitted. For more information, see the Lead Forensics privacy policy at https://www.leadforensics.com/privacy-policy/.

 

Zoho

On our website, features of Zoho Campaigns are integrated. These features are provided by Zoho Corporation, 4141 Hacienda Drive, Pleasanton, California 94588, USA. Our direct contact partner is Zoho Corporation B.V., Hoogoorddreef 15, 1101 BA Amsterdam, Netherlands, and complies fully with the European data protection regulation.

By subscribing to our newsletter, your data will automatically be transferred to our account at Zoho Campaigns, from where we will send our newsletters. In addition, we automatically store your data in our CRM system (also from Zoho) to manage our business contact with you. If you download one of our whitepapers, we’ll add your data to Zoho Campaigns and CRM as well, but ask you for your explicit consent via email whether you’d like to receive our newsletter. The newsletter, which is subsequently sent via Zoho Campaigns, contains a so-called counting pixel, also known as web beacon. With the help of this pixel we can evaluate if and when you have read our newsletter and if you have followed the links in the newsletter. In addition to other technical data, such as the data of your EDP system and your IP address, the data processed thereby are stored, so that we can optimize our newsletter to the interests of our subscribers. We used the data to increase the quality and attractiveness of our newsletter offer.

Additionally, we use Zoho’s CRM system to organize our business contacts as well as our commercial activities such as contracting with customer and suppliers. For this purpose, we store personal data on the Zoho systems.

Zoho stores data exclusively on servers in the EU. For technical support purposes, Zoho employees in India can access the data. There is a corresponding data protection agreement according to European standards in place with the Indian subsidiary of Zoho. Zoho’s complete privacy policy can be found at https://www.zoho.com/privacy.html.

 

allaboutHRLaw

We use HR and recruitment services of the company allaboutHRLaw Tereza Sommerfeld, Gartenstraße 12, 85609 Aschheim, Germany. If you send us application documents for advertised job postings or on your own initiative, they will be processed by allaboutHRLaw on our systems. Our cooperation with allaboutHRLaw is regulated by contract in compliance with all data protection regulations. For more information, please visit: https://www.allabouthrlaw.com/impressum-197.html.

 

Microsoft

We use standard office software from Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. When you are in business contact with us (such as communication, contracting), your data will be processed and stored by Microsoft software programs. This happens both on our own systems locally as well as eventually on secure online systems from Microsoft. Microsoft regulates cooperation in this area through a general, binding privacy policy and terms and conditions, which you can see here: http://www.microsoftvolumelicensing.com/DocumentSearch.aspx?Mode=3&DocumentTypeId=46.

 

Automated decision-making (profiling)

Automated decision-making or profiling does generally not take place at Cevotec.

 

Modification of this Privacy Policy

We constantly adapt our Privacy Policy to the current legislations and therefore reserve the right to change this Privacy Policy accordingly. The currently valid version can be viewed at any time at https://www.cevotec.com/en/privacy-policy/.

 

Cevotec GmbH

Willy-Messerschmitt-Str. 1

82024 Taufkirchen